Email Migration
Done Without Losing a Single Message

A botched email migration means lost messages, confused clients, and a support nightmare. We move mailboxes between providers cleanly so your clients never miss an email during the switch.

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Every mailbox moved cleanly with nothing left behind.

From virtually any provider to Google Workspace or Microsoft 365. We handle the full migration end to end.

Google Workspace Migrations
Full mailbox migrations to and from Google Workspace including contacts, calendars, and Drive if needed.
Microsoft 365 Migrations
Mailbox migrations to and from Microsoft 365 with full folder structure and metadata preserved.
cPanel and Shared Hosting Email
Migrations from legacy cPanel or shared hosting email to professional providers with no lost history.
MX Record Cutover
DNS changes timed and executed correctly so mail starts flowing to the new provider immediately after go-live.
SPF, DKIM, and DMARC Setup
Authentication records configured on the new provider so emails continue to land in the inbox from day one.
Multi Account Migrations
We handle migrations with multiple users and mailboxes on a coordinated schedule with new login instructions ready for each user.
Not sure if this covers your situation?
Submit a request and we will let you know if we can help. Chances are, we can.
Submit a Request

The agencies we work with. Now they’re heroes.

What agency partners say about working with us.

"I run a full scale digital marketing agency and have been using Troy for over 10 years now. Whenever we run into server, email, high level tech or website issues, he is the guy that takes care of it for us."

Jason FillerVision Fillers • Digital Marketing Agency

"As our agency grew, so did the support tickets! Troy has helped us handle DNS and firewall issues, random plugin conflicts, migrations, email authentication and more. R5 loves counting Troy as part of the team!"

Austin ReasonR5 Website Management

"Those moments I just love having Troy in my back pocket. When a client site is on fire and you have a timer ticking, knowing we can call someone who picks up and fixes it is everything."

Yvonne HeimannAsk YVI

"I watched my malicious login attempts drop to zero almost immediately after implementing Troy’s WAF rules. Game changer."

Craig CarusoAgency Owner

"Troy literally saved all my sites from an attack. His Cloudflare setup is the reason they survived. I cannot recommend him enough."

Howard SpaethH Grant Designs

"I’m comfortable with most things DNS, but when I needed to implement SPF, DKIM and DMARC records, Troy’s guidance made it straightforward."

Christian van ’t HofBrightsol

Give us a call or text.

Call us directly or submit a ticket and we’ll be on it fast.

757-346-1234
Mon – Fri, 9am – 5pm ET
or submit a ticket anytime

Tickets are always monitored. For emergencies, calling is always the fastest path. Submit a ticket if you’re unsure if we can help.

Submit a Support Ticket

Tell us what’s going on and we’ll get back to you with a plan, usually same business day.

  • Describe the issue, site, client name, and what’s happening
  • We review and respond with next steps or a fix timeline
  • We handle it behind the scenes. Your client never knows
Open a Support Ticket

Confidential. We never contact your clients directly.

Frequently Asked Questions

Common questions about our email migration service.

Will any emails be lost during the migration?
No. We cut over the MX records first so new mail starts flowing to the new provider right away, then migrate the existing mailbox content over. The process is scoped and timed carefully so nothing gets left behind.
Which providers do you migrate from and to?
We migrate from virtually any provider to Google Workspace or Microsoft 365. That includes cPanel shared hosting, legacy Exchange servers, Gmail, IMAP providers, and most others. We can also migrate to alternative providers like MXroute, though Google Workspace and Microsoft 365 are what we recommend. If you are unsure whether we can support your client’s setup, submit a ticket and we will confirm.
How long does an email migration take?
It depends on the number of mailboxes and the size of each inbox. A single mailbox migration is typically a few hours. Multi-user migrations for small businesses can take longer depending on inbox size and sync time. We scope it before starting based on your client’s setup so there are no surprises.
What happens to email that arrives during the cutover window?
Once the MX records are updated, new mail routes directly to the new provider. MX propagation is usually fast, within minutes to an hour. We then migrate the historical mailbox content so everything ends up in the right place on the new platform.
Do you handle the MX record changes as part of the migration?
Yes. Updating the MX records is part of what we do. We also update SPF, DKIM, and DMARC to reflect the new provider so your client’s outgoing mail is authenticated from day one on the new platform.

Email migrations done right the first time.

One missed email during a migration can cost a client a deal. We make sure that does not happen.

Email
Email Migration

Moving to Google Workspace or Microsoft 365. We handle the full migration with zero lost email and minimal disruption.

  • Zero email loss guarantee with parallel sync
  • MX record cutover handled for you
  • SPF, DKIM, and DMARC configured on the new provider
  • Client credentials and setup instructions included
  • White label. Your client never knows we were involved

Pricing depends on number of mailboxes. Request a quote for an exact number.

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